Kaltura MediaSpace and Video for Students

New guidance available

Our Kaltura MediaSpace guidance has moved to our new site. Please update your links and bookmarks to our new guidance site https://www.city.ac.uk/edtechguides/student  

Kaltura MediaSpace is the University’s media platform. It is like an institutional YouTube/Vimeo system. It allows you to upload, store and share video and audio files. These files may be for assignments, for maintaining a video log or for storing important moments.

MediaSpace (also referred to as ‘Kaltura’) is fully integrated into Moodle. As a student, this is the normal way you will access it.

About MediaSpace…

About MediaSpace…

  • You can upload a wide variety of video and audio files, up to 2GB in size. For worry-free uploading, we would advise you keep files below 300MB, which can be helped using the free program Handbrake.

  • Videos are private by default but you can make them available to others. When you submit a video for an assignment, your lecturer and course officer will always be able to view it.

  • You can do basic editing within MediaSpace, like trimming and cutting out sections.

  • You can make simple screencasts (recordings of your screen with narration or webcam video) using the free tool Kaltura Capture (see below).

 

Guidance

Check out our screencast video 🎞️Video Assignments and Tips for Making Better Videos

Step

Instructions

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Step

Instructions

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1

Login to Moodle

 

Login to Moodle at: moodle.city.ac.uk

 

2

View Media

Press your profile icon and choose My Media

You will be presented with a list of media files you previously uploaded

 

3

Explore

You can:-

  • Search for media using the Search My Media area

  • Filter your media by type (video, audio, etc) by using the Filters option

  • Sort your media in a variety of ways (by name, creation date, etc.) using the Sort By option

 

Check out our screencast video 🎞️Video Assignments and Tips for Making Better Videos

Step

Instructions

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Step

Instructions

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1

My Media

 

Login to Moodle and choose your Profile Icon > My Media

 

2

Media Upload

 

Select Add New > Media Upload

3

Choose file

 

Choose a video file or drag and drop it onto the marked area.

 

4

Progress

 

The video will upload. Once done, the progress bar will go green and indicate the video has been uploaded.

5

Title

 

You can change the title of the video. Remember to press the Save button whenever you make a change.

6

Private & Published

The default setting is Private, meaning only you can view it. However, if you submit it to a video assignment, then your tutor will be able to watch it.

You can change this to Published, meaning other people can watch your video. When you choose Published, you can pick which Moodle modules you’d like it to be visible in. The video will reside in a special media gallery within the module and any student on the module will be able to view it.

 

 

7

Conversion

When complete press Return to My Media. You will see your new video has been added to your list of media. The video needs to be converted into different quality versions for streaming so you may see a graphic showing this is underway. One this process is done, the graphic will disappear and the video can be played.

 

WARNING. Deleting a video is permanent. However, you will be asked to confirm before deletion takes place.

Step

Instructions

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Step

Instructions

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Method 1

Trash can

Find your video in the list

To the right of the video is a small trash can icon. Click on it to delete the video

 

Method 2

Checkbox

Select a video by checking the little box next it

Choose ACTIONS > Delete

 

Method 3

View media

Press a video to view it

Under the video, choose ACTIONS > Delete

 

Check out our screencast video 🎞️Submitting a multimedia file to the Video Assignment

Step

Instructions

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Step

Instructions

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1

Choose assignment

Select the video assignment on Moodle.

2

Select Add media submission

Once you are in your assignment submission area choose the Add media submission button.

3

View available files in My Media

A new window will appear displaying all files available in your My Media area.

You can choose Select next to the relevant file if it is already available in this area, or choose Add New > Media Upload to browse and upload a different file.

4

Browse for assignment file

Click Choose a file to upload to browse your computer for your assignment file or drag and drop the file from your computer into the upload area.

 

5

Save and Embed file or Select file



Add a title in the Name box if you want to (otherwise it will use the existing file name), click Save and Embed

6

Checking your file

Your assignment file will now appear in the video assignment submission area. If you are happy that the file is correct, click Submit media.

If you want to change the file, click Replace media and repeat Steps 3-6.





7

Confirmation

After clicking Submit media, you will see ‘Success, your assignment has been submitted’. Click Continue.

NOTE: There are no email confirmations for video and audio assignments but if you return to the Assignment submission area, you can preview the submitted file.

 

8

Replacing submission

After submitting, if you wish to make changes, your lecturer may have given the option to allow submissions to be replaced up until the deadline, in this case you should be able to select the Replace media button to upload a different file - follow Steps 3-8 to do this.

If the Replace media button is greyed out, please contact your course office or lecturer to ask if you may be allowed to replace your submission.

 



Please note that Kaltura Capture won't work correctly on computers with two screens.

Kaltura Capture does not currently work in computer labs, it will only work on personal computers.

Recording System Sounds

Kaltura Capture is normally used for recording audio from a microphone. However, there are occasions when you may want to record sound from a video or other system sounds together with your microphone audio. For PC users, please follow the following steps to activate recording of system sounds.

Step

Instructions

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Step

Instructions

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1

Getting started with Kaltura Capture

Kaltura Capture is a standalone screen capture program which you can run on your computer for creating screencasts, video and audio recordings.

Login to Moodle and choose your Profile Icon > My Media

Select Add New > Kaltura Capture

You will need to download and install the program on your computer. If this doesn’t automatically download, then click on the download link on screen.

If you still cannot install Kaltura Capture then please contact the IT Service Desk

 

Once the application is on your computer, it will be launched when you select Add New > Kaltura Capture.

Select the inputs that you would like to record.

Always launch Kaltura Capture like this. Don't be tempted to open it from the Start menu (Windows) or from the Dock / Applications list (Mac). There is no log-in/log-out function in Kaltura Capture, so recordings are saved and uploaded to the account of the last person who logged into MediaSpace via Moodle.

2

Kaltura Capture Options















The round Record button will start recording your selected screen/camera/audio combinations.

When no option is selected, it will be greyed out and will not record.

The Manage button will take you to your library. From here, you can see all of the recordings taken with Kaltura Capture.

The New Recording button takes you back to the Kaltura Capture Launch Screen.

Screen allows to record whatever is shown in your screen. When coloured blue, the recording will show the screen. You can either record the full screen or select an area.

  • To record the full screen, click the Full Screen option.

  • To record a section of the screen only, click the Select Area option and then click Select Area again. You now have the option to draw a rectangle or choose a certain resolution to select the area of the screen you want to record. This can also be moved around to show certain areas of the screen.

After you do this press the Record button, and the recording will start.

It could be useful, for instance, to demonstrate how a piece of software works or to show a step by step process.

 

Camera records your webcam. When bluethe recording will show the camera.

It may be useful to create an introduction to your presentation.

Audio records sound. When blue, your sound, such as your voice, will be recorded.

Use the drop-down arrow to select your microphone inputs.

3

Settings

The Cog icon shows the Settings for Kaltura Capture.

  • The Camera recording quality allows you to select a quality for the Camera recording.

  • The Screen recording quality allows you to select a quality for the Screen recording.

  • The Record system audio option allows you to select whether or not you want the system audio in the audio for your recording. If you have videos in your presentation, and would like the audio from the video to be available in the recording, select Yes as the option.

  • The Recording name prefix option allows you to title your recordings.

  • The Highlight Cursor will show a colour when a button is pressed.

  • The Save button in the top right will save your settings.

4

Screen and Camera

This option records your Screen and video from your webcam, but no sound.

To record both Screen and Camera, click the icons so that they are blue.

Use the drop-down arrows to select your screen and camera inputs.

Then press the Record button.

 



5

Camera and Audio

This option records video from your webcam and sound from your microphone.

To record both video from your webcam and audio from your microphone, click the icons so that they are blue.

Use the drop-down arrows to select your camera and microphone inputs.

Then press the Record button.

 

6

Screen and Audio

This option records your Screen and sound from your microphone.

To record both Screen and Audio, click the icons so that they are blue.

Then press the Record button.

 

7

Camera, Audio and Screen

This option records your Screen, video from your webcam and also audio from your microphone.

To record both Screen, Camera and Audio click the icons so that they are blue.

Use the drop-down arrows to select your screen, camera and microphone inputs.

Then press the Record button.

 

8

While recording

While recording, a bar should appear in the bottom right of your screen.

  • To Stop the recording, click on the square Stop button.

  • To Pause the recording, click on the round Pause button.

  • To Cancel the recording, click the Cancel cross.

The blue audio icon shows that the audio is being recorded.

The pencil icon allows you to annotate the screen.

Click the Stop button to finish the recording.

 

9

Review

When you click Stop, your recording is displayed in the review window. You can now play back your recording.

  • Title allows to rename your recording.

  • Description allows you to add a description to your recording. This is optional.

  • Tags allows you to add tags to your recording. This is optional

Delete will delete your recording.

Save & Upload will upload your recording to MediaSpace. By default it will be uploaded to your My Media and will be private to only you.

Save will save the recording in Kaltura Capture, and gives you the option to upload afterwards.

You will then be taken to your library.



10

Upload

In your Library, you can upload saved recordings.

Click Upload to upload the recording to your MediaSpace account.

By default, it will be uploaded to your My Media and will be private to only you.

 

11

Problems Uploading?

Refer to Locating & saving Kaltura Capture files



Step

Instructions

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Step

Instructions

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1

Login

Go to Moodle (moodle.city.ac.uk) and login

Select your Profile Icon > My Media

 

2

Select video

 

Select the video that you want to edit by clicking on the video frame or title. 

 

3

Select Create Clip

 

Click on the drop-down arrow against Actions and select Launch Editor.  

4

Trim a video

 

Guidance on trimming a video

 

5

Clip a video

 

Guidance on clipping a video

 

6

Save your changes

Remember - when you trim a video you are replacing the original. If you are clipping a video, or chopping and splicing it, you have the option of saving the video as a new version.

You can overwrite the original clip with your changes by clicking the white Save button. This is irreversible!

You can create a new clip based on your edits by clicking the Save a Copy button. The new video will appear in your media list.

 

 

PUBLISH A VIDEO IN A MOODLE MODULE

Step

Instructions

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Step

Instructions

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1

Login

Login to Moodle and choose your Profile Icon > My Media

 

2

Select a video

 

Select a video by pressing the frame or on the title

 

 

3

Choose Publish

 

Under the video, select ACTIONS > Publish

 

4

Choose modules

The default setting is Private, meaning only you can view it. However, if you submit it to a video assignment, then your tutor will be able to watch it.

You can change this to Published, meaning other people can watch your video. When you choose Published, you can pick which Moodle modules you’d like it to be visible in. The video will reside in a special media gallery within the module and any student on the module will be able to view it.

Check the Moodle modules you want to publish to and press Save

 

EMBED A VIDEO

Step

Instructions

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Step

Instructions

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1

Login

 

Login to Moodle and choose your Profile Icon > My Media

 

2

Select a video

 

Select a video by pressing the frame or on the title

 

 

3

Share

 

Under the video, select the Share tab

 

4

Embed

Change the optional

  • Video size

  • Player skin

  • Start and end time

Copy the Embed code. This can be placed on a HTML page, such as a Campuspress or Wordpress Blog or a discussion forum on Moodle.

Even if the video is Private, the embedded version will be viewable by anyone.

Check out our screencast video 🎞️Video Assignments and Tips for Making Better Videos

To aid accessibility, videos on MediaSpace may have automated closed captions (subtitles). These may be switched on by default.

Advice on automated captions

Currently our video content, delivered via Kaltura MediaSpace, uses closed captions generated using automated speech recognition. This is about 70-85% (Kaltura, 2018) accurate depending on the topic, audio quality and lecturer.

We advise you not to rely solely on the captions when reviewing your video content.  These are considered a supplementary resource. Make sure you check the captions against the PowerPoint and readings to ensure you have a good understanding of the topic and the terminology used. You are encouraged to seek clarification from your teaching staff if necessary. 

Our closed captions appear as a text description at the bottom of the video which you can switch on and off. 

If you require accurate captions as part of your reasonable adjustment, contact disability@city.ac.uk to discuss your requirements for quality captions. This will then result in human intervention to make corrections on the automated captions. This usually substantially improves the accuracy of the captions, but the accuracy can still be impacted by terminology used, accent of the lecturer and audio quality of the recording. 

To turn captions on and off, use the small CC button at the bottom of the video.