Scheduler

• You have to give your Scheduler a name. Choose something that will be easy for students to recognise.
• Information: provide Information about the purpose of the appointments.

• Role name of the teacher: the label for the role who scheduled appointments will be with. This is not necessarily a "teacher". For example it could be Personal tutor or Dissertation Supervisor.

• Mode: you may choose here some variants in the way appointments can be taken.

"n appointments in this scheduler": The student can only book a fixed number of appointments in this activity. Even if the lecturer marks them as "seen", they will not be allowed to book further meetings. The only way to reset ability of a student to book is to delete the old "seen" records.

"n appointments at a time": The student can book a fixed number of appointments. Once the meeting is over and the lecturer has marked the student as "seen", the student can book further appointments. However the student is limited to n "open" (unseen) slots at any given time.

• Booking in groups: If set to Yes, students can book a slot for all members in their group.
• Setting a Guard time prevents students from changing their booking shortly before the appointment is due. If the Guard time is enabled and set to, for example, 2 hours, then students will be unable to book a slot that starts in less than 2 hours time from now, and they will be unable to drop an appointment if it is due to start within 2 hours.
• Default slot duration: the default length (in minutes) for appointment slots that you set up. You are able to change this when you add slots to the scheduler in the next stage.
• Notifications: when this option is enabled, lecturers and students will receive emails when appointments are applied for or cancelled.
• Use notes for appointments: The default is to use Appointment notes that are visible to the lecturer and student. This setting can be changed to Confidential note that is visible to lecturers only, both Appointment and Confidential note, and None for no notes.

• Grade: If being assessed you have the option to allocate marks with the appointments.
• Grade Type: If set to None, other fields in this section will not be visible.
  • If Scale is selected for Grade Type, select the Scale from the options in the Scale field below.
  • If Point is selected for Grade Type, enter the Maximum grade in the box below.
• Grade category: The category which this activity's grades will be allocated to in the gradebook.
• Grade to pass: If required, enter the minimum grade required to pass this task
• Grading strategy: If students can book several appointments, you can select how grades are aggregated. The gradebook can show either the mean grade or the highest grade that the student has achieved.

• If you require students to complete a booking form before they can make a new booking in the scheduler, set Use booking form to . The settings in the Booking form and student-supplied data section will be enabled and can be configured.
• Enter Booking instructions for your students which will be shown to them as they book appointments. at booking time. Include instructions on what students should enter in the data fields below.
• Let students enter a message. The default setting is No.  If you want students to enter a text message as directed in the booking instructions in the field above, select Yes optional for student for students to have the option to enter a message or Yes student must enter a message if students are required to enter a message.
• Maximum number of uploaded files: Select the maximum number of a files a student can upload from the drop-down list. The default is 0.  If file upload is mandatory, check the File upload required box.
• Maximum file size: The maximum file size for student uploads.

 Students can later return to edit their data, up until the Guard Time if enabled.

• Change Availability to Hide from students if you are not ready to make the Scheduler visible, otherwise leave as Show on module page. It is also possible to choose Make available but not shown on module page where the Scheduler will not show as an activity on the module and a link to the activity must be provided.
• Change Group mode to Separate groups if group members should only see their own group or Visible groups if you want each group member to participate in their own group and to see contributions from other groups.

• If the Scheduler is to be restricted to a collection of groups, it is necessary to create a grouping of those students. Where relevant, click the drop-down arrow next to Grouping and select the grouping who should have access to this forum. See Groups and Groupings Explained for more information.

  
  

• If you need to add Restrictions, please refer to the Restrict access guidance.

• To use Activity Completion please refer to the Activity Completion guidance.

When first added to a course, the scheduler will not have any slots set up. Clicking on "Add slots" next to Actions allows you to Add repeated slots or Add one slot.

• This automatically breaks up your time period into slots the length of 'duration' (which you can change directly below). 

• Break between slots allows you to add a break between each of the slots.

• You can set a limit on the amount of students who can apply for a given slot.

• This setting allows you to specify the scheduled location of the meeting.

• Add any pre-meeting notes can be added to comments section.

You have the following options available from the Delete slots menu.

• Delete selected slots: Select the slots you want to deleted then select Delete selected slots from the Delete slots drop-down menu.
• Delete all slots: This will delete all slots in the scheduler.
• Delete unused slots: This will delete all unused slots in the scheduler.
• Delete my unused slots: This will delete all unused slots where you are the "Lecturer".
• Delete all my slots: This will delete all slots where you are the "Lecturer".

• Check the box alongside the student in the relevant appointment to mark them as seen. This will update once the Scheduler page is refreshed.

• Click on edit icon  alongside the appointment.

• Scroll down the page to an unassigned appointment, click Search and and select the relevant student from the list
• Click Save changes.

• Scroll down to Schedule by student.
• Click the Schedule icon next to the required student to open the action menu.
• Select Schedule in slot.

• Click Choose from the Choose existing menu to open a list of available appointments.
• Select the appointment that you want to schedule the student into.
• Scroll to the bottom of the page and click Save changes.

• Scroll down to see the number of students who need to make an appointment.
• Click on Send invitation or Send reminder to open the message panel on Moodle.

• The list of students who have not yet set an appointment will appear under the Recipients section. You can uncheck boxes next to students to whom you do not want to send a reminder.
• Change Send a copy to myself to No if you do not want a copy of the reminder.
• You can edit the Subject line and message body to personalise them as required.
• Click Send message at the bottom