Glossaries

Add a glossary

Setting nameDescription

Add a glossary


  • Turn editing on.
  • Open the relevant section, select Add an activity or resource and choose Glossary from the Activity list and Add.

General settings

New glossary, with text boxes for glossary name and description, and a dropdown menu  with cjoice between main or secondary glossary

  • Provide a descriptive Name and add a Description (which can be displayed on the module page).

  • Glossary type - A Main glossary is a glossary in which entries from secondary glossaries can be imported. There can only be one Main glossary in a course. if glossary entry import is not required, all glossaries in the course can be left as the default option - Secondary glossary.


Entries


  • Approved by default: If set to no, entries require approval by a lecturer before they are viewable by everyone.

  • Always allow editing: This setting specifies whether entries are always editable or whether students can only edit their entries during a configured editing time (usually 30 minutes).

  • Duplicate entries allowed: If set to yes, multiple entries can have the same concept name.

  • Allow comments on entries: If set to yes, all participants with permission to create comments will be able to add comments to glossary entries.

  • Automatically link glossary entries: If set to yes, the "Add a new entry" form includes the option to automatically link the entry wherever the concept words and phrases appear throughout the rest of the module.

Appearance settings

Appearance This setting allows you to choose how the glossary is displayed.

  • Simple, dictionary style - Shows concepts, definitions and keywords but no details of author or when written. Browse the entries by letter of the alphabet.
  • Continuous without author - Shows concepts and definitions but no keywords, details of author or when written. Browse entries by alphabet, category or date.
  • Encyclopedia - Shows concepts with details of author and when written. Browse entries by alphabet, category, date or author.
  • Entry list - shows a list of concepts but no definition. Browse entries by alphabet, category, date or author.
  • FAQ - displays the concepts as a question and the definition as an answer. Browse entries by alphabet, category, date or author.
  • Full with author - Shows full details of each entry plus author. Browse entries by alphabet, category, date or author.
  • Full without author - Shows full details of each entry excluding author. Browse entries by alphabet, category, date or author.
    Leave the other settings as default.

Ratings

Ratings settings with dropdown menus for aggregate type, scale, grade category. Optional dates boxes and grade to pass

  • Aggregate type: the aggregate type defines how ratings are combined to form the final grade in the Grader Report.
  • Scale: Set a grade type or select None from the Grade drop-down list. If Scale is chosen, you can then choose a scale from the Scale drop-down options. If Point is chosen, you can enter the maximum grade available for this activity in the Maximum points field.
  • Restrict ratings to dates: if enabled, ratings will only be possible within the date range specified
  • Grade category: If you have set up categories within your Grader Report, then you select the relevant Grade category under Grade settings. Categories are useful for organising your grades within a module - e.g. Summative and Formative categories to organise what activities contribute to students' final grades on a module.
  • Grade to pass: this determines the minimum grade required to pass. The value is used in activity and course completion, and in the gradebook, where pass grades are highlighted in green and fail grades in red.

Restrict access


  • Where relevant, add a restriction to ensure that the Glossary will only be available to students assigned to a selected group or grouping. Click Add restriction and select Group or Grouping from the list.
  •  Scroll to the bottom of the screen and click Save and display.

Categories

It is possible to sort Glossary entries into categories. To use this function, categories must be defined.

  • To add, delete or edit categories in your Glossary, Turn editing on and select the name of the Glossary from the module page. 

Adding a category

Setting nameDescription

Add a new category

  • Select the Browse by category tab.
  • Click Edit categories then Add Category

New category settings

  • Provide a descriptive Name for the category.
  • Change Automatically link this category to Yes if the category name should be automatically linked wherever it appears throughout the rest of the module and if the setting Automatically link glossary entries has been set to Yes.
  • Click Save Changes.

Deleting a category

Setting nameDescription

Add a new category

  • Select the Browse by category tab.
  • Click Edit categories then Add Category

  • Click the Delete icon (bin) to the right of the category to be deleted
  • Click Yes to confirm the deletion of the category.

Editing a category name

Setting nameDescription

Add a new category

  • Select the Browse by category tab.
  • Select Edit categories then Add Category

  • Select the cog (icon) to the right of the category to be edited.
  • Save Changes

Add a new glossary entry

To add entries to your Glossary, select the Glossary from the module page.

Setting nameDescription

Add new entry

  • Select Add a new entry.

General settings

  • Enter the name of the glossary entry in the Concept field and add a Definition of the word or concept.
  • If categories have been defined in the Browse by category tab, categorise the entry by selecting the correct category from the Categories list.
  • Enter any Keywords (aliases) that should link to this entry, one per line.

Add attachment


  • To add an Attachment, e.g. a picture or document, either locate the file and drag and drop it into to the drag and drop area  or click the Add button to upload via the file picker, open the folder where the file is located and click on the file. Click Select this file
  • Save changes.

Amend the glossary

Change the name of a glossary

Setting name

Edit name

  • To change just the name of a glossary, Turn editing on and select the pencil icon next to the glossary name. 
  • Enter the new name in the input field.
  • Hit Enter on your keyboard.

Update the glossary settings

Setting nameDescription

Edit settings

  • To change the glossary settings, including the name and description, Turn editing on and click on the Edit settings from Edit option next to the glossary.
  • Amend the settings as necessary.
  • Scroll to the bottom of the page and click Save and display.

Amend a glossary item

  • To edit an entry within the glossary, select the Glossary from the module page.
Setting nameDescription

Search entry

  • Navigate to the appropriate glossary entry using the search box or the Browse ... tabs.

Edit entry

  • Click on the Edit (cog) icon to the bottom-right of the glossary item.
  • Make the required amendments. Save Changes.

Delete a glossary item

  • To delete an entry, select the Glossary from the module page.
Setting NameDescription

Search entry

  • Navigate to the appropriate entry using the search box or the Browse ... tabs.

Delete entry

  • Click on the Delete icon to the bottom-right of the glossary item
  • Click Continue to confirm the deletion.

Export glossary entries

It is possible to export items from one glossary and import them to another as an XML file.

To export glossary entries as an XML file:

  • Navigate to the Glossary from which the entries should be exported and select the Glossary name.
Setting nameDescription

Export entries

  • With the Glossary open, select Settings>Export entries.

Export entries to file

  • Click Export entries to file.
  • An xml file will be automatically generated. Save this file to your computer.

Import glossary entries

To import glossary entries that have previously been exported from a glossary as an XML file:

  1. Navigate to and open the Glossary to which the entries should be imported.
Setting nameDescription

Import entries

  • With the Glossary open, select Settings>> Import entries.

Choose file

  • Either locate the XML file and drag and drop the file into the box or click Choose a file, locate and select the XML file and Select this file.

Destination

  • Choose the destination for the imported entries from the drop-down list, either Current glossary to import the entries to the selected glossary or New glossary to create a new glossary.

Import categories

  • If the glossary categories should be imported, tick the import categories box

Glossary import report


  • Click Submit. A report of the entries and categories added to the glossary will be displayed. If duplicate entries was enabled when the glossary was created, all the imported glossary definitions will be added.  If duplicate entries was not enabled, any duplicate entries will not be imported.

Show glossary entries directly in the module


The random glossary entry block can be used to display random entries from a glossary, usually in the form of dictionary style definitions. This block can be adapted to provide a 'Quote of the Day' or a random picture gallery that changes each time the page is refreshed. Random glossary entry blocks must be created and configured. For information on how to create and configure a random glossary entry, please refer to the separate guidance on this topic: Random glossary entry block

Additional Resources:

  1. Groups and Groupings
  2. Restrict access
  3. Text Editor
  4. Uploading Files to Moodle