Lecture Capture Streaming

New guidance available

Our Lecture Capture guidance has moved to our new EdtechGuides site. Please update your links and bookmarks to our new guidance sites

Live streaming allows students the flexibility to view the lecture remotely. Lectures that have live streaming enabled allow students to view the lecture in real-time without being on campus. These classes are then saved as they are being broadcast, meaning students who couldn’t attend/view the lecture live can access the Lecture Capture recording after the live session.

Any Lecture Capture enabled room can have the live streaming option enabled as part of the Lecture Capture Scheduling process.

To enable the best possible experience for all students, we recommend that you have a co-facilitator to provide the remote students with a good experience and to act as a bridge between discussions online and face-to-face.

The Echo360 mobile app does not support live streamed lectures. Viewing the live stream is supported on the most recent versions of Chrome, Edge, Firefox and Safari. Students will need to watch the lecture via a browser. The stream may lag due to internet connection speeds. If this happens, students will be presented with the option to catch up by selecting the SKIP button at the bottom of the live stream window.

You can review our screencast on getting started with Lecture Capture Live Streaming.

Introduction to live streaming and how to book

When can I use live streaming?

  1. Delivering live lectures and encouraging participation when social distancing or shielding measures mean that not all students can attend a lecture on campus.

  2. Delivering teaching events to students, where that event does not form a formal part of the programme. Examples of these include; revision sessions, dissertation preparation sessions. 

  3. Extending the reach of face-to-face workshops by enabling students to participate remotely in academic study skills, Library or Careers workshops. 

  4. Delivering live lectures and encouraging synchronous participation with students who are studying at a distance. 

  5. Delivering live lectures and encouraging synchronous participation in programmes that are delivered in dual modes.

  6. Delivering live lectures to a student who is unable to attend university and where live streaming is requested as part of a reasonable adjustment. 

How do I request live streaming for my lectures?

  1. Fill in the Lecture Capture Booking form.

  2. On the lecture capture booking form, under Enable live streaming, check the box Access a live stream of the lecture from Moodle.

 

The option to make the recording live will be activated as part of the IT scheduling process and students will be able to see, hear and engage with lectures live via the Moodle page.

How does this impact my teaching?

For the most part, you can carry on teaching as normal, but we would recommend having a co-facilitator to facilitate the remote student activity during the live session.

  1. You will need to upload your PowerPoint presentation to Echo360 via Moodle in advance of the session.

  2. If you are planning on using the polling options that are available as part of the Echo360 Active Learning features you will need to create these in advance of your live lecture and after you have uploaded your presentation.

  3. You will need to login to Echo360 via your Moodle module in order to open your presentation.

  4. You will need to prompt students on when to move forward on the slides.

  5. When delivering polls via Poll Everywhere or Echo360, please factor 10-15 seconds of additional time for remote students to respond, to account for any delay due to internet connection speeds.

  6. If you do not have access to a co-facilitator, manage remote student expectations and tell them when you will be reviewing and replying to their questions. More on this in the during the lecture section.

  7. Repeat questions asked from students in-class so that they can be heard by the remote students.

  8. As with lecture capture, hiding the screen using the pod will not hide the screen on lecture capture and for those students viewing remotely. You will need to pause the recording on the pod panel. Please see our Podium Guides Page on how to control the pod.

If you accidentally display content protected under GDPR, you will need to edit the recording to remove this material from the lecture capture recording. Please make the recording unavailable until it has been edited. Editing guidance is available on the Echo360 website.

Before the Lecture

  • Book Lecture Capture using the Lecture Capture booking form on IT Self Service Portal. Check the box Access a live stream of the lecture from Moodle.

  • Create a lecture capture link in the module. Guidance is available via Adding Lecture Capture to Moodle section on the Getting Started with Lecture Capture page.

  • Select the link to Lecture Capture in Moodle to open Echo360.

  • Navigate to the relevant Lecture Capture class and click on the + symbol to upload a presentation.

  • Select Add a presentation>>Add slides>>Upload slides.

  • Navigate to the drive on your computer where the file is saved, select the file and select Upload.

  • Check that Q&A is switched on to ensure that your remote students can ask questions. To do this, ensure Lecture Capture is opened from Moodle, select Settings at the top of the page, select Features and check that Q&A is enabled.

  • Decide how you are managing your polling. You can use Poll Everywhere for both the remote and on campus students to participate. You also have the option of using polling within Echo360. If using this option your on campus students will also need to open Echo360 via Moodle and select the presentation to participate in the polling questions.

  • There are five types of Polling questions (also referred to as Activity slides) to choose from in Echo360: Multiple choiceShort answerImage quizOrdered list, and Numerical.

  • To add polls to Echo360, open the link to Lecture Capture from Moodle.

  • Select the presentation icon in the relevant class. Select Edit presentation>>OK

  • Select Add Activity and select the relevant question type.

  • Drag and drop the questions into the slide deck.

Character Limitations Echo360: Activity slide Questions are limited to a maximum of 1000 characters. Student justifications currently have no character limit. Short answer responses are capped at 60k (60,000) characters.

During the Lecture

 If you have students attending in person and remotely, it can help to have a co-facilitator to support remote student engagement.

  • If it is not possible to have a co-facilitator, the lecturer will need to establish ground rules and manage expectations for students. Inform students when you will be reviewing questions (e.g. midway or at the end of a session)

  • During a live lecture, students have the option of posting confusion flags on parts of the presentation where they are unclear. Inform students if you will be reviewing confusion flags and how you will be following up on this.

  • Lecture and co-facilitator open Echo360 via Moodle. Select the link to Lecture Capture from the Module Dashboard.

  • Lecturer opens the relevant Lecture Capture class, selects the PowerPoint to the right of the class and maximises the PowerPoint window to teach.

 

  • Co-facilitator opens the Lecture Capture class, selects the PowerPoint to the right of the class and manages the remote Q&A.

  • When delivering polls via Poll Everywhere or Echo360, please factor 10-15 seconds of additional time for remote students to respond, to account for any delay due to internet connection speeds.

  • Repeat questions asked from students in-class so that they can be heard by the remote students.

  • As with lecture capture, hiding the screen using the pod will not hide the screen on lecture capture and for those students viewing remotely. You will need to pause the recording on the pod panel. Please see our Podium Guides Page on how to control the pod.

  • You can change inputs via the Pod to visualiser or laptop and these will show to the students who are attending remotely.

  • Similar to the Open-Ended question in Poll Everywhere, here you are able to post a question that appears in the discussion panel. To use this and to access the other Active Learning Features in Echo360, minimise your PowerPoint.

  • Clicking the Ask a question icon (speech bubble plus) opens the discussion panel with a 'New question' entry box open and ready for input.

  • This allows you to engage with your students in real-time and gauge the level of understanding in the lecture with a few quick questions!

  • This activity is also quite flexible and can be used to start discussions as well as review messages.

  • Students and staff can both post anonymously. If a student wants to post anonymously, lecturers are able to view the student name, though other students will not be able to.

  • During a break, consider posting any misconceptions that students may have, and then use these to form the discussion when the break ends.

  • Students are also able to thumbs up and down to questions and answers.

  • In the presentation, you can use the Hide icon to hide slides. Students can navigate through the slides independently.

  • Hiding the slide will prevent the students from jumping ahead and allows you to guide students through the material at a manageable pace.

If you are adding new poll questions to a presentation and don’t want students accessing remotely to view the questions you are writing, you can create these via a separate device that is not been used as a lecture capture input (e.g. your laptop)

How do students view the livestream?

  • Lecturer to create a lecture capture link in the module. Guidance is available via Adding Lecture Capture to Moodle section on the Getting Started with Lecture Capture page.

  • Student can click on the Lecture Capture link to open up the Echo360 classroom page with all scheduled lectures.

  • If the lecture is currently live, students will see a green Live box as shown in the image below. Clicking on this opens up a screen where students are prompted to see the live stream.

  • If the lecture has been scheduled to go live, students will see a grey Live box as shown in the image below. Clicking on this opens up a screen with a countdown timer until the stream starts. Students may have to refresh the Lecture Capture page at the time of the lecture to join the live stream.

  • The students will then be presented with the option to view the recordings.

  • Further guidance is available from Echo360.

Reviewing attendees

  • To view the number of students/attendees for the lecture (up to 200), minimise your PowerPoint window and select the Live Attendance button (the people icon with a number). Clicking this icon shows a list of attendees and any instructors on the course.

  • Only registered users who are actively viewing the Live Class will appear, anonymous users will be counted in the red number icon but won’t be visible in the attendance list.

Please be aware, this is based on live data. If a student stays for 5 minutes, then leaves, their name will disappear from the attendance list.

Active Learning Features

  • We would strongly recommend enabling these features (Echo360 polling and Q&A) or to use Poll Everywhere so that remote students are able to discuss and post questions online. Please communicate how you intend to use these features with your students, e.g., “I will be reviewing questions and answers during the break”, “a PhD student is reviewing and answering in real-time”.

  • To access these feature, you will need to enable the Active Learning Features as well as have the stream open via Moodle.

If you are using Poll Everywhere or any tool which requires student participation, please factor in 10-15 seconds extra to allow remote students to participate.

Confusion Flagging

  • By pressing the Blue Flag in the top bar, students can discreetly flag slides they don't understand. This allows Lecturers to review the material that is causing the most confusion during or after the recording.

  • During the lecture, keep an eye on the red number indicator next to the flag icon. If the number is high, you can ask students to post in the discussion panel about what is confusing them.

Let students know whether you will be reviewing confusion flags or not.